Executive Assistant

About Cavmir

Cavmir is a marketing agency for luxury vacation rentals, boutique hotels and the people who own and manage them. We build direct-booking websites and run SEO, GEO (getting found in AI search), digital PR, content, social media and video for clients in the United States and abroad. We are growing fast and hiring across time zones, so clients get answers in their own business hours.

About this role

We are hiring three executive assistants to support Cavmir's senior leadership team. You will protect their time, keep their days organised and make sure every promise they make gets kept.

What you will do

• Manage calendars across time zones, and confirm and prepare every meeting.
• Keep inboxes under control: sort, draft replies for approval and follow up.
• Track open items and deadlines, and remind the right person before anything slips.
• Prepare documents, notes and short summaries.
• Arrange travel and handle personal-admin tasks when needed.
• Keep confidential information confidential.

What you need

• Three or more years as an executive or personal assistant to a senior leader.
• Excellent written English.
• Able to work at least five hours a day inside US Eastern business hours.
• Calm, discreet and one step ahead.
• Reliable internet and your own computer.

Nice to have

• Portuguese or Spanish.
• Experience supporting founders of fast-growing companies.

How you will work

• Remote. We hire in North and South America, Europe, Africa, Asia and Australia.
• Hours: Hours agreed with your manager; most of the work happens in US Eastern business hours.
• Full-time. Contract terms depend on the country you live in.
• We are hiring 3 people for this role.

This role is not for you if

• You wait to be told what to do next.

Apply for this role

It takes about five minutes. Fields marked with an asterisk (*) are required.

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